Job Title: Personal Secretary

Employer: Rift Valley Cooperative Union (RIVACU) LTD

Location: Babati

Employment Type: Full-Time

Contents

6 Equal Opportunity Statement

7 Deadline

Job Description

Rift Valley Cooperative Union (RIVACU) LTD, a registered secondary cooperative union operating under the Co-operative Societies Act No. 06 of 2013, is hiring a qualified Personal Secretary.

The selected candidate will report to the General Manager and support daily executive operations. This role focuses on diary management, meeting coordination, communication handling, and administrative support within a cooperative union setting in Babati, Manyara.

Responsibilities

Receive, interview, and direct visitors appropriately
Prepare letters, reports, and official documents
Handle confidential and sensitive information with discretion
Maintain office tools and a clean working environment
Manage incoming and outgoing calls
Record and manage incoming and outgoing mails and files
Draft, send, and respond to emails and faxes
Manage schedules, diaries, and appointments for the General Manager
Maintain records of meetings, events, and schedules
Coordinate travel arrangements and meeting logistics
Organize, file, and retrieve documents efficiently
Perform additional duties assigned by the General Manager or Supervisor

Requirements

Diploma in Secretarial Studies (NTA Level 6) or equivalent from a recognized institution
Certification in Short Hand (English and Kiswahili – Hati Mkato) with a speed of 100 words per minute
Computer proficiency in MS Word, MS Excel, MS Publisher, Internet, and Email
At least 2 years of work experience in a similar role
Strong communication skills in both English and Kiswahili (written and spoken)

Benefits

Not specified by the employer

How to Apply

Qualified Tanzanian candidates should submit applications including:

Application letter showing suitability for the role
Updated CV with full name, contact details, and at least three referees
Certified copies of academic and professional certificates
Proof of nationality
Equivalency certificates for applicants who studied outside Tanzania (from TCU, NECTA, NACTE, etc.)

Send applications to:

General Manager
Rift Valley Cooperative Union (RIVACU) LTD
P.O. Box 50
Babati – Manyara
Email: rivacuunion@gmail.com

Note: Clearly indicate the position applied for on the envelope.

Equal Opportunity Statement

RIVACU LTD is an equal opportunity employer. Only shortlisted candidates will be contacted.

Deadline

Applications must be submitted no later than 4:00 PM on Tuesday, 18th March 2026.