UVIWADA Secretariat is hiring an experienced Office Administrator / Receptionist in Dar es Salaam, Tanzania. This full-time administrative and front desk role is ideal for candidates with strong office management, communication, record management, and logistics coordination skills.

The Office Administrator / Receptionist will support daily office administration, reception services, communication handling, records management, logistics support, and administrative functions to maintain a professional, organized, and welcoming Secretariat office environment for members, partners, and visitors.

This opportunity is suitable for professionals seeking office administrator jobs in Dar es Salaam, receptionist jobs in Tanzania, NGO administration jobs, or front desk jobs with strong organizational and customer service skills.

Key Responsibilities

Front Desk & Visitor Services

Attend the front desk and receive visitors professionally
Ensure visitors sign the visitors’ book and issue visitor passes as required
Direct visitors to relevant staff and coordinate meeting room bookings
Prepare coffee/tea for visitors when appropriate
Maintain visitor statistics and front desk activity logs

Office Administration & Supplies Management

Ensure office cleanliness, arrangement, and overall upkeep
Track office supplies and consumables
Liaise with suppliers and place supply orders proactively
Oversee office opening and closing arrangements
Confirm security measures are observed

Communication & Correspondence Handling

Receive and direct incoming calls professionally
Take and deliver messages promptly
Monitor and respond to general office email accounts
Manage incoming and outgoing mail and courier services
Support meeting documentation and minute-taking

Document, Records & Asset Management

Support filing, scanning, and electronic archiving
Organize and maintain physical files
Maintain and update the office asset register
Support safe custody and proper use of office assets

Logistics, Health & Safety Support

Support participant registration during meetings and workshops
Coordinate logistics such as bookings and confirmations
Maintain first aid kits and emergency contact lists
Support fire safety equipment upkeep
Assist with fire drills and visitor safety briefings

Administrative Support

Provide general administrative support to the national association
Manage communications, filing, logistics, and guest reception

Requirements / Qualifications

Diploma in Social or Business Studies or related field
Administrative/Secretarial Diploma from a recognized institution
Minimum 3 years of experience in a similar administrative or receptionist role
Experience in NGO/CSO work environment preferred
Proven ability to work with minimal supervision
Computer literacy, including Word and Excel
Strong verbal and written communication skills in English and Swahili
Hardworking, willing to learn, smart, polite, and assertive
Strong interpersonal skills with ability to work across cultures

Check more Receptionist Jobs in Tanzania

Skills Required

Management skills
Data organization and documentation
Event communication logistics
General administration
Communication skills
Record management skills

Benefits

Full-time employment opportunity
Professional experience in a Secretariat and NGO/CSO environment

How to Apply

To submit your application for this Office Administrator / Receptionist job in Dar es Salaam, please follow the application link provided in the original job posting.

CLICK HERE TO APPLY

Equal Opportunity Statement

UVIWADA Secretariat is an equal opportunity employer. Qualified candidates from diverse backgrounds are encouraged to apply. Female candidates and Dar es Salaam residents are especially encouraged to submit applications.

Application Deadline

Not specified

Job Title

Employer

Location

Employment Type

Job Description